Mail handling

Mail at Polacksbacken
Definitions: We distinguish between regular mail and internal mail. Within Polacksbacken we differentiate even on outgoing internal mail and divide this on: UU internal mail and POL internal mail.
Regular mail: Mail to/from receiver/transmitter outside Uppsala University managed by PostNord.
How best to address postal mail with several tips are described here.
UU internal mail: Internal mail addressed to recipients outside campus Polacksbacken. This mail are retrieved at Polacksbacken of UADM day 1 or 2 (depending on when the shipment have been placed in the box for outgoing internal mail, before or after about, 10:00) and shipped to receiving campus day 2 or 3 and is usually assigned to the receiving department on day 3 or 4. Any intermediate holiday extends the delivery the corresponding time.

Addressing

  • Campus
  • Department / Unit (name according to katalog.uu.se, avoid acronyms)
  • Name of recipient
POL internal mail:
  • Internal mail to recipients within campus Polacksbacken.
  • Internal mail posted in the box for outgoing internal mail about before, 10:00 are delivered the same day at 15 to the receiving department/unit
  • Internal mail posted in the box for outgoing internal mail between about, 10:00 and 15:00 are delivered the following weekday at about 10 to the receiving department/unit.

For mail to be handled as POL internal mail label like this:

  • POL (for Polacksbacken)
  • Department / Unit
  • Name of recipient
Times for campus management's mail work (approximate times)
09:00 Internal mail collected by the campus management at 15 the previous day are sorted as UU internal mail and POL internal mail.
09:30 PostNord delivers inbound postal mail.
10:00 Regular mail and POL internal mail from the previous day, are delivered to the departments. The campus management gathers simultaneously outgoing internal mail. After the round internal mail are sorted in UU internal mail POL internal mail.
11:00 UADM deliver internal mail from the rest of UU to Polacksbacken. UADM pick simultaneously outgoing UU internal mail collected the previous PM and AM.
15:00 The campus management deliver today's internal mail from the rest of UU and POL internal mail collected on AM, to the departments / units. The campus management gathers simultaneously outgoing postal mail and internal mail.
16:00 exaktly PostNord collect regular outgoing mail in the mail room in building 2 at the Information Technology Center, and then in the mail room in connection with the goods receipt at the Ångström Laboratory.